7 Useful ServiceNow Integrations - Calsoft Blog

Keen on optimizing IT service management. Wondering how ServiceNow integrations can revolutionize your company’s workflows, efficiency, and customer support? It is about time to explore the transformative power of ServiceNow!

ServiceNow is a cloud-based platform that provides enterprise-level IT service management, automates business approaches, and enhances overall efficiency. ServiceNow integration refers to the process of connecting the platform with different structures and applications to streamline workflows and enhance interoperability, permitting businesses to develop custom plug-ins to meet their unique business requirements. Calsoft leverages its deep understanding of the ServiceNow ecosystem to fulfill the plug-in solutions requirements of enterprises.

Its ready-to-use tools and customizable plug-ins make ServiceNow one of the fastest-growing cloud platforms. According to new research from ServiceNow and Pearson, AI and future technologies will help drive job growth and the need for qualified IT professionals. ServiceNow’s new features use AI to help businesses progress their talent strategy while boosting employee experiences.

ServiceNow offers a wide range of third-party integrations for its customers. Several ServiceNow integrations are improving businesses globally. It typically includes integrations around IT Management, Security Operations, HR Service Delivery, Customer Service Management, and more. Let’s explore the integrations best suited for companies with existing implementations in this blog.

Before exploring the various integrations, it is important to understand about ServiceNow platform and the key considerations for the integration process.

What is ServiceNow integration?

ServiceNow is one of the popular cloud platforms and integration solutions for enterprise workflows. Enterprises can realize easy, quick, and efficient system integration solutions with ServiceNow platform services. ServiceNow integration services can enhance the overall system capabilities by optimally utilizing the infrastructure to streamline the workflow.

The integration with ServiceNow platform brings the following benefits for enterprises:

  • ServiceNow offers a single platform that can be utilized by different fields within the enterprise to track project progress and liabilities.
  • The scalability feature of ServiceNow platform enables it to adapt to enterprises of any size. The platform comprises various pre-built apps, such as IT Service Management (ITSM), IT Operations Management (ITOM), IT Business Management (ITBM), Governance Risk and Compliance (GRC), and more, enhancing productivity.
  • ServiceNow reporting and analytics tools provide valuable insights to detect problems in advance and find appropriate solutions.
  • ServiceNow integration facilitates development and customer support teams to effectively interact and act on client demands, resulting in faster solutions and satisfaction to clients.

The following section describes the key considerations to successfully integrate ServiceNow with any enterprise.

Key Considerations for ServiceNow Integration

When considering the adoption and implementation of ServiceNow, businesses should examine numerous key elements to ensure a successful deployment that meets their business needs.

Compatibility and interoperability

When planning a ServiceNow integration, it’s important to assess the compatibility and interoperability of the platform with existing systems and applications. This includes understanding the technical requirements, such as supported Application Programming Interfaces (APIs), data formats, and middleware solutions. Ensuring compatibility reduces the risk of integration failures and enables maintaining data integrity throughout connected systems. Compatibility checks also help identify any necessary adjustments or enhancements needed for a smooth integration process.

Data security and compliance

Data security and compliance are paramount while integrating ServiceNow with other systems. Organizations must ensure that the integration process adheres to enterprise standards and regulatory requirements, which include GDPR, HIPAA, and ISO 27001. This consists of imposing robust data encryption, secure authentication methods, and access controls to defend sensitive information. Additionally, conducting regular security audits and vulnerability assessments helps mitigate risks associated with data breaches and unauthorized access.

Scalability and performance

The scalability and overall performance of the included systems are essential considerations. ServiceNow integrations must be designed to address elevated data volumes, user loads, and transaction costs as the business enterprise grows. This requires assessing the overall performance abilities of both ServiceNow and the connected systems, ensuring they can efficiently process and exchange large amounts of data without compromising speed or reliability. The scalability feature facilitates future-evidence integration, permitting it to accommodate evolving business needs.

Customization and flexibility

ServiceNow’s customization capabilities play a great role in successful integrations. The platform must permit tailored integrations that meet specific business requirements, providing flexibility in configuring workflows, data mappings, and automation rules. Customizable integration options allow businesses to adapt the platform to their specific processes, improving basic performance and productivity. Additionally, it is critical to ensure customizations are sustainable and maintainable over time, during gadget updates or changes.

Monitoring and maintenance

Continuous monitoring and maintenance are critical to ensure the long-term fulfillment of ServiceNow integrations. Implementing robust monitoring tools allow monitoring the performance, reliability, and intensity of the integrated systems, taking into consideration proactive identification of issues. Regular maintenance activities, including updating APIs, patches, and configurations, help keep the integration running easily and securely. Establishing a clear maintenance plan and dedicated support resources guarantees continuous or seamless operations.

Vendor Support and Resources

Strong vendor support and access to comprehensive resources are important for effective ServiceNow integrations. ServiceNow offers various support services, consisting of technical assistance, documentation, and community forums, which is valuable throughout the integration process. Leveraging those resources helps cope with technical challenges, gain insights from best practices, and ensure successful implementation. Additionally, working with experienced integration partners or specialists can offer professional guidance and accelerate the integration timeline.

Considering those elements facilitates businesses’ informed selections about deploying ServiceNow, ensuring that it aligns with the business objectives and delivers the desired outcomes.

Implementation Process

When is the best time to integrate with ServiceNow?

While integrations can be deployed at any moment, they should only be explored if your underlying capabilities and data structures are prepared to allow workflows with external systems. Treat integration implementations as like any other ServiceNow initiative: obtain buy-in from the right stakeholders and include the integration in your overall roadmap. Begin the implementation process only when the requirement is verified and validated to correspond with the general objectives of your company. Regularly examine current linkages to verify that their value outweighs any potential maintenance or performance expenses.

In the dynamic era of IT service management (ITSM), ServiceNow integrations enable enterprises to modernize their IT operations and services. ServiceNow ITSM architecture with its key elements can effectively manage and enhance IT operations and services.

Calsoft, a pioneer in the technology domain, is an Implementation/Services Partner with ServiceNow and helps ServiceNow customers through various stages of their implementation cycle. Calsoft engaged with the customer for improving the IT services management of an organization. This benefitted customer to align their IT processes and services with business objectives to help them grow with the help of ServiceNow ITSM. Let us now look at the well-designed ServiceNow ITSM framework.

ServiceNow ITSM Integration Architecture

Understanding the integration architecture of ServiceNow ITSM as shown in the image below is important before integrating it with any platform.

Image: ServiceNow ITSM Architecture
Image: ServiceNow ITSM Architecture

Here’s a step-by-step overview of the essential integration components:

Step 1: Plugin Installation and Configuration

Start by installing and configuring the dedicated ServiceNow plugin within the target third-party platform. This plugin acts as a bridge, permitting seamless communication and data exchange between ServiceNow and the external platform.

Step 2: Data Fetching via REST API

ServiceNow makes use of the REST API, a standardized interface, to retrieve data from the related third-party platform. This data is important for further processing and analysis.

Step 3: Scheduled Data Import

ServiceNow allows for flexible data import scheduling to fit your precise needs. You can import data automatically every 10 minutes, every 24 hours, or at any factor after the closing API call, depending on your business requirements.

Step 4: Data Storage in Import Sets

Before transforming the data, ServiceNow stores it in import sets. This staging location holds the data after it’s far received from the data source.

Step 5: Data Mapping and Transformation

ServiceNow ITSM has specific data fields and columns. To ensure compatibility and accurate processing, the imported data is mapped to those standard fields using a “Transform Map,” which interprets the data right into a format that ITSM can recognize.

Step 6: Data Storage in the Incident Table

Incidents created in ServiceNow ITSM are assigned to specific owners for decision and stored inside the Incident Table. This table holds converted and mapped data for all past and present incidents and events, imparting a complete record and facilitating efficient incident management.

Step 7: Leveraging CMDB Data

Incident data may relate to Configuration Items (CIs) inside the ServiceNow Configuration Management Database (CMDB). The CMDB acts as a blueprint, presenting an in-depth evaluation of the organization`s asset infrastructure and interconnections. This enables the prediction of the capacity effect of actions on numerous systems and is beneficial for owners to recognize affected assets at some stage in an incident decision.

Step 8: Automated Actions Based on Incidents

Based on the data in the incident table, ServiceNow can be configured to trigger specific automated actions. For example, if an incident reports a malware contamination on a device, ServiceNow might isolate that device to prevent further harm, considering the potential effect on different connected offerings and products.

This step-by-step breakdown presents clear information on how ServiceNow integration correctly manages and handles factual changes among different platforms.

The Best Integrations for Companies with Existing Implementations

Jira Integration

Jira has become a popular collaboration tool among software development teams. It enables developers to manage projects, issues, and workflows effortlessly. Many businesses are already using this collaboration tool. ServiceNow enables the automation of these processes through Jira integration. Teams can connect ServiceNow and Jira to communicate more efficiently between business areas, automate workflows, and track issues.

Azure Integration

Azure, by Microsoft, is not new to us. This cloud-based IaaS product allows users to build, deploy, and manage configured applications. Azure integration is proven to improve overall IT operations management and event management. Azure integration with ServiceNow makes Azure a data source, allowing the integrated platform to extract the event information.

Splunk Integration

Splunk is widely used by companies to analyze big data, identify patterns, gain metrics, and detect problems. The Kingston Release now includes a Splunk integration to further improve incident visibility and analysis. When integrated with ServiceNow, Splunk acts as an additional layer to security operations in the existing technology.

McAfee Integration

The McAfee Enterprise Security Manager is a well-known system deployed to monitor and protect systems, applications, networks, and real-time activities. ServiceNow offers a couple of McAfee ESM integrations: email parser and incident enrichment. Product integration of these two arms you with relevant sighting information for incidents through the ServiceNow platform in real time.

Salesforce Integration

The ServiceNow Salesforce integration offers added visibility and connection to CSM data. This integration is bi-directional, which means companies can integrate their existing Salesforce cases, users, accounts, and opportunities with ServiceNow. Users can also import data from the ServiceNow platform into their Salesforce software.

HR Management Systems Integration

The HR Service Delivery applications of ServiceNow include a few base integrations for different management systems. Integrating your existing management system with the ServiceNow platform ensures complete automation and consolidates all HR services, including leave and employee data management.

Communication Integration

The Kingston version release of ServiceNow has an advanced option for online chat, phone, and email automation. It helps in connecting the common customer communication tools to make it easier for customer service professionals to gather information and quickly respond to customer needs. It includes ServiceNow Email Integration, Email and Calendar Integration, ServiceNow Phone Integration, and ServiceNow Chat Integration.

These integrations highlight the ServiceNow platform’s versatility and extensibility, allowing businesses to optimize many elements of their operations by seamlessly integrating with other commonly used tools and systems.


The ServiceNow integrations help businesses use their existing software, workflows, and investments without having to spend more on new programs, training, and the tedious process of data transfers. Companies can import data from their current software into their ServiceNow applications and export information to their software. ServiceNow offers full orchestration automation of all resources within the platform and outside. By incorporating ServiceNow Implementation services, businesses can maximize the efficiency and effectiveness of their IT operations, ensuring smooth integration and optimal use of their existing systems and resources.


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